System Users

The Online Clinical Orientation (OCO) system provides flexibility to assign different levels of access to each role managing clinical rotations. We work with you during initial system configuration to set up all users with the appropriate level of access. This enables users to simply and efficiently manage their clinical rotation tasks and view system content based on their access level only.

Student

A student completes eligibility requirements in OCO prior to attending rotations at a clinical agency.

Students can use OCO to:

  • Self-register in the system using an enrollment code.
  • Complete regulatory and agency-specific requirements to become eligible to attend clinical rotations.
oco student user roles

Clinical Agency Administrator

A clinical agency administrator uses OCO to view the eligibility status of all students and faculty attending rotations at the clinical agency.

Clinical agency administrators can use OCO to:

  • View eligibility status for student or faculty assigned to their agency.
  • View, export and print rotations.
  • View or print a Clinical Eligibility Requirement Form (CERF).
  • Create news items and announcements to share important information with users attending rotations at your agency.
  • Generate and send emails from within OCO to users assigned to your agency.
  • Create and view reports related to students and faculty attending rotations at your agency.
oco Clinical agency administrators user roles

Faculty/Instructor

A faculty member is an OCO user who attends clinical rotations and has access to view specific programs and their students and all clinical agency content.

Faculty or instructors can use OCO to:

  • Create enrollment codes so students can self-register in OCO.
  • Complete regulatory and agency-specific requirements to be eligible to attend clinical rotations.
  • Check eligibility status of students within the program they teach.
  • Create new rotations and rotation rosters.
  • View or export existing rotations.
  • Approve, view and print a CERF
  • Update attendance for students attending clinical rotations.
  • Create news items and announcements to share important information with users.
  • Generate and send emails from within OCO to users assigned to their agency.
  • Create and view reports related to students and faculty within their specifically assigned program(s).
oco faculty user roles

School Administrator / Program Administrator

A school or program administrator is an OCO user who does not attend rotations and can be configured in the system to view specific programs and students within those programs, or to all programs and students attending clinical rotations.

A school or program administrator can use OCO to:

  • Create enrollment codes so students can self-register in OCO.
  • Check eligibility status of students within an assigned program or student group.
  • Create new rotations.
  • View or export existing rotations.
  • Approve, view and print a CERF
  • Create news items and announcements to share important information with users.
  • Generate and send emails from within OCO to users assigned to their school.
  • Create and view reports related to students and faculty within their assigned program(s).
oco administrator user roles

Adjunct Faculty

An adjunct faculty member is an OCO user who may work part-time and for different schools. Adjunct faculty use OCO to access information about students in their program only and cannot approve rotations.

Adjunct faculty can use OCO to:

  • Complete regulatory and agency-specific requirements to be eligible to attend clinical rotations.
  • Check eligibility status of students within the program they teach.
  • View or export existing rotations.
  • View or print a CERF.
  • Update attendance for students attending clinical rotations.
  • Create news items and announcements to share important information with users.
  • Generate and send emails from within OCO to users assigned to their school.
  • Create and view reports related to students within their specifically assigned rotations.
oco Adjunct faculty user roles